Accounting and the ledger

MMDeliApp keeps double-entry books. Every amount is recorded twice, as a debit to one account and a credit to another, so your accounts always balance.

What is posted automatically

You do not need to type journal entries for daily operations. They are created when:

• A delivery run records cash collected and fees earned.
• A cash collection moves money from the driver to your cash or bank account.
• A merchant payout is processed (what you owe the merchant is paid out).
• Any of the above is voided or reversed. A matching reversing entry is posted.

Each entry links back to the run, collection, or payout that created it.

Chart of accounts

Master Data → Accounts and Categories hold your chart of accounts. System accounts (cash in transit, merchant payables, delivery revenue, and so on) are created for you. Add one account per real bank account and wallet, and link them to your payment channels so money lands in the right place.

Manual journal entries

For anything outside daily operations (rent, salaries, owner deposits) open Finance → Journal Entries and choose New Entry.

1. Add lines: account, debit or credit, amount, and a description.
2. Debits must equal credits before you can save.
3. Save as draft, then post it when it is correct.

Posted entries cannot be edited. To fix one, reverse it. This posts an opposite entry, and you then post a corrected one. You can also import entries from Excel using the template.

Account Ledger

Finance → Account Ledger shows every movement in an account with a running balance. Use it to reconcile against bank statements.

Fiscal periods

Accounting is organised in fiscal periods, usually months. When a month is finished and reconciled, close it. Closing a period:

• prevents new entries being posted into it, so last month’s figures cannot change, and
• opens the next period.

Caution

Closing a period cannot be undone from the app. Check that collections, payouts, and bank reconciliation for the month are complete first.